HOA management software pricing, read from each vendor

Two of these five publish a rate card. The other three ask you to start a sales conversation to find out.

Every figure below was read from the vendor's own pricing page on 2026-08-31. None of it is quoted from another comparison article, because the first page of results for this question contains no neutral party at all.

Published pricing

Vendor	Published tiers	Unit of pricing	Billing
ManageCasa	$45 Base, 1 to 25 units $80 Growth $130 Premium	per association, banded by unit count	billed yearly, 17% below monthly
PayHOA	$54 0 to 25 units $109 51 to 100 units $219 201 to 300 units $275 401 to 500 units	per association, banded by unit count	monthly, or 10% less billed annually

ManageCasa: The pricing page uses an interactive unit slider. The three prices are published; the exact unit thresholds above the first band were read off the slider rather than printed as a table, so treat the band edges as approximate and check your own unit count.

PayHOA: Nine published bands from 0 to 500 units, then $0.55 per unit per month with a $275 minimum. Management company plans are quoted separately and are not published. Payment processing and mail are charged on top: incoming ACH $2.45, cards 3.5% plus $0.50, first class mail $1.25 a letter.

Cheapest depends on how many units you have, and the bands do not line up

At the small end ManageCasa's $45 sits below PayHOA's $54. That ordering does not hold as an association grows, because the two vendors put their band edges in different places: PayHOA publishes nine bands between 0 and 500 units, while ManageCasa moves to its top published tier much earlier. An association in the 76 to 100 unit range is comparing $130 against $109, which is the reverse of the ordering at 25 units.

So there is no cheapest product here, only a cheapest product at a given size. Any table that ranks these by a single headline figure has quietly picked an association size for you and not told you which one.

Two rate cards, two sets of band edges, and the ordering flips between them.

The ones that publish nothing

Three of the five name tiers and no prices.

Condo Control. Three tiers named, Standard, Modern and Premium Living, across six unit bands. No amounts published; the page asks you to request a quote.
Vantaca. No pricing page resolves on the marketing site as of 2026-08-31.
HOAStart. No prices present in the served page as of 2026-08-31.

Quoting per association is a normal enterprise motion and is not evidence of anything improper. It has one cost worth naming: a self-managed board of volunteers cannot size a budget without entering a sales process, and that is precisely the board least able to spend an afternoon on it.

Our own conflict, stated rather than implied

Dwellory sells placement. No vendor on this page has paid for anything, and when one does it will carry a visible label and a rel="sponsored" link, and it will not change a price, an ordering or a sentence of analysis.

That is disclosed conflict, and it is a real difference from what this query currently returns: six of the seven top results are vendors ranking themselves and the seventh is a management company. It is not neutrality and we will not claim neutrality. It is a conflict you can see, weigh and discount.

Questions this page answers

How much does HOA management software cost?

Where it is published, roughly $45 to $275 a month for a single association, banded by unit count. Read from the vendors' own pages on 2026-08-31: ManageCasa runs $45, $80 and $130 a month billed yearly; PayHOA runs $54 at 0 to 25 units up to $275 at 401 to 500, then $0.55 per unit with a $275 minimum. Several vendors publish nothing at all.

Which HOA software is cheapest?

It depends on your unit count and the bands do not line up. ManageCasa is lower at the small end and PayHOA is lower once an association is into the 76 to 100 unit range, because their band edges fall in different places. There is no single cheapest product, only a cheapest product at a given size.

Why do so many HOA software vendors hide their pricing?

Quoting per association lets a vendor price on portfolio size, feature mix and who is asking. That is a normal enterprise motion and not evidence of anything improper. It does mean a board cannot compare without entering a sales process, which is the actual cost of an unpublished price.

Is this comparison independent?

It is disclosed rather than neutral, and the difference matters. Dwellory sells placement, and no vendor on this page has paid for anything. Every result on the first page of the query this page answers is a vendor ranking itself, which is undisclosed conflict. Disclosed conflict is better and is not the same as none.

Also on Dwellory

Elsewhere in the register

RegisterEvery licensed management firm in Florida

Searchable, with licence number, city and licence dates, from the state extract rather than a directory that charges a firm to appear.

1,994 firms FindingThe September 2026 renewal cliff

Sixty percent of the licensed population renews against a single date the state has already published.

14,418 licences FindingNew licences have roughly doubled since 2019

The profession managing Florida associations is being re-staffed, and the register shows it a year at a time.

2,179 in 2025 RegisterBrokerages by county

Corporations, partnerships and branch offices, counted by county of record.

38,329 rows

Method

Each vendor's own pricing page was opened on 2026-08-31 and the figures reproduced as published, including the billing unit and any minimum. Where a vendor publishes nothing, this page prints "not published" rather than an estimate or a figure borrowed from elsewhere.

What we have not done. We have not used any of this software, have not spoken to a customer, and take no position on which is better. This compares published prices and the units they are published in. Payment processing, mail and bookkeeping are charged separately by at least one vendor and are not included in any figure above.

Cite this page

Dwellory. "HOA management software pricing, read from each vendor." Computed from the Florida DBPR weekly licensure extracts, retrieved 2026-08-31. https://dwellory.org/compare/hoa-management-software

Quote the retrieval date with any figure. The source refreshes weekly and these counts move with it.

Elsewhere in the network

The same method, applied to registers in other professions. FreightProbe, the ELD and carrier-compliance register, read the same way. GrantProbe, public grant programmes, enumerated from the awarding bodies.